NASPO 2017 Annual Conference

The role of state procurement has changed a lot since NASPO’s members came together at the first Annual Conference 70 years ago. The 2017 Annual Conference will challenge you to innovate new approaches not only to prepare for the future of state government, but to help shape it. Join your fellow members, September 10-13 in Tampa, Florida, to interact, network and conduct the business of the organization as we look ahead to another 70 years of excellence in state procurement.

 

2017 Annual Conference Agenda

Sunday, September 10

8:00 – 11:00 am

NASPO Board of Directors Meeting

Open only to NASPO Board of Directors.

12:00 - 6:30 pm

Registration

1:00 – 5:00 pm

Procurement U Professional Development Training: Contract Management

Optional Pre-Conference Session – separate registration required.

5:30 – 6:00 pm

First-Time Attendee Orientation

Join with fellow first-timers for an informal introduction to the NASPO Annual Conference.

6:00 – 8:00 pm

70th Anniversary Reception: NASPO Through the Decades

Celebrate NASPO’s 70th Anniversary with an interactive reception taking you Through the Decades of NASPO’s history. Open to all conference attendees and guests.

Monday, September 11

7:30 am – 12:00 pm

Registration

7:30 – 8:15 am

Breakfast

7:30 – 8:15 am

Strategic Partners Breakfast

By invitation only.

8:15 – 10:15 am

Opening Session and Roll Call of the States

Guests invited to attend.

10:15 - 10:30 am

Break

 

10:30 am - 12:00 pm

State Member Business Meeting

Agenda will be posted in the conference app.

12:00 – 5:00 pm

Member Services Booth

Visit NASPO staff throughout the conference in this dedicated space to answer questions, pick up resources and learn more about your association.

12:00 – 1:00 pm

Networking Lunch

 

1:00 – 2:00 pm

Keynote Address - Confessions of a Corporate Futurist: Coming Trends that will Revolutionize your Organization

Sheryl Connelly, Global Consumer Trends Expert
No one knows what the future holds and despite our best efforts to prepare for the unknown, the future plays out in unexpected ways. All too often, the success and failure of an organization comes down to its ability to manage uncertainty and effectively identify how external—and seemingly unrelated—trends could have significant impacts on the future. In this compelling keynote, Sheryl Connelly reveals her secrets for how to think like a futurist, providing audiences with the expertise and strategies necessary for effectively anticipating change. From the 10 mega trends that could change the world as we know it before the year 2050 (which is a lot sooner than it seems), to perspective that will forever change one’s approach to long-term planning and strategy, Connelly delivers the insights necessary for organizations across industry sectors to thrive, innovate and remain relevant.

2:00 – 2:15 pm

Break

 

2:15 – 2:45 pm

Innovation Cells

NASPO’s Annual Conference “Legacy of Excellence” is bringing together passionate, creative and dedicated state procurement professionals to share information, latest trends and innovations. Throughout the conference, participants will gather in small groups to reflect on desired conference outcomes, share ideas and observations from the conference experience and sessions attended to help set the course for future innovation.

2:45 – 3:00 pm

Refreshment Break

 

3:00 – 3:45 pm

Future Focus Breakout - Agile Procurement

How can you prevent your contracts from becoming obsolete before they are signed? What is agile or modular procurement and how will it revolutionize the future of public procurement? This session provides an overview of the topic and examples of how states can -- and are -- using it to create procurement systems that are flexible, adaptive and responsive to the evolving needs of state government.

Learning Outcomes:

  • Review the definition of agile or modular procurement and other key terms.
  • Recognize the implication of agile processes for state procurement, including challenges, benefits and opportunities.
  • Identify aspects of the current procurement process to which agile or modular tactics and principles may be applied.
  • Share best practices for agile procurement among peers.
3:00 – 3:45 pm

Future Focus Breakout - New vs. Tried-and-True: Comparing Sourcing Methods

States continually try new approaches to sourcing, market research and acquisition planning to enhance efficiency and effectiveness of the procurement process. Which new techniques will prove to be the future of public procurement and which just don’t measure up to proven methods? This session will demonstrate examples of alternative approaches to sourcing and gauge their effectiveness for procurement now and in the future.

Learning Outcomes:

  • Identify three alternative sourcing methods in use by NASPO member states.
  • Appraise their effectiveness in the provided circumstances and evaluate the possibility of use to enhance procurement in the future.
3:00 – 3:45 pm

Future Focus Breakout - The Next 70 Years…The Future of State Procurement

State procurement certainly looks quite a bit different now than when NASPO’s initial members first joined together in 1947. It is probably impossible to envision where we’ll be in 2087, but what can we anticipate in the next 5, 10 or 15 years that can help us prepare for the future of public procurement? This session will highlight current and emerging issues that are poised to shape the landscape and drive the evolution of procurement processes toward another 70 years of procurement excellence.

Learning Outcomes:

  • Identify overall trends that will have an impact on the needs of state government as well as approaches to procurement.
  • Recognize the challenges the public procurement profession will face in the coming years.
  • Discuss opportunities to implement strategies and practices now to ensure the profession is prepared for the future of state procurement.
3:45 – 4:00 pm

Break

 

4:00 - 5:15 pm

Increasing Collaboration for Mutual Benefit

This session will present examples of how states working together in cooperative sourcing opportunities provides mutual benefits to state procurement offices and to the NASPO ValuePoint cooperative purchasing organization. Learn how participation on NASPO ValuePoint sourcing teams assists with staff development, and how the inclusion of new people, with innovative ideas, helps to further develop the cooperative and make it better, resulting in mutually beneficial solutions. This session will help state Chief Procurement Officers to understand how building effective sourcing teams can result in effective cooperative contracts and provide valuable experience to state procurement staff.

Learning Outcomes:

  • Discover professional development opportunities that result for your staff from participation on sourcing teams.
  • Recognize how increased sourcing team participation can result in process improvements for your cooperative purchasing organization and your internal state cooperative.
6:45 – 8:45 pm

Off-Site Reception

Open to all conference attendees and guests. 

Tuesday, September 12

7:30 – 8:15 am

Breakfast

 

7:30 – 8:15 am

Minnesota Multistate Contracting Alliance for Pharmacy (MMCAP) Breakfast

 

7:30 am – 5:00 pm

Member Services Booth

Visit NASPO staff throughout the conference in this dedicated space to answer questions, pick up resources and learn more about your association.

8:15 – 9:45 am

IT Procurement Negotiations Task Force

NASPO and the National Association of State Chief Information Officers (NASCIO) continue to work together to improve the IT procurement process and ensure it is responsive to the rapidly-changing technology needs of state government. Join representatives from NASPO and NASCIO for this session which will explore how to implement the recommendations of the Joint Task Force on Negotiations to enhance IT procurement for your state.

Learning Outcomes:

  • Recognize insights gained from collaboration on the Joint Task Force project.
  • Review the recommendations emerging from the Joint Task Force on Negotiations.
  • Select recommendations from the list and analyze opportunities to incorporate those recommendations into IT procurement processes.
9:45 – 10:15 am

Break

 

9:45 – 10:15 am

Membership Q&A Meet Up

Curious about how the NASPO Network can be a tool for collaboration and innovation for you and your staff? Join NASPO staff for this informal tutorial and Q&A.

10:15 – 11:30 am

Regional Council Meetings

Regional councils will meet to conduct regular business, discuss region-specific procurement needs and assemble topic ideas for the 2018 Joint Regional Conference.

11:30 am – 1:00 pm

Cronin Awards 40th Anniversary Luncheon

2017 George Cronin Awards for Procurement Excellence.

1:15 – 2:30 pm

Creating Cost Savings Through Incumbent Vendor Negotiations: A Win for both States & Suppliers

The Commonwealth of Pennsylvania has successfully incorporated data-driven incumbent vendor negotiations into its cost savings toolkit. PA has created annual cost savings of over $14 million through incumbent negotiations alone. This session will demonstrate how specific, data-driven techniques and strategies have been used to create savings through successful incumbent vendor negotiations.

Learning Outcomes:

  • Recognize best practices in using data analytics and benchmarking in setting the stage for negotiations.
  • Review the preparation necessary to ensure successful negotiations, including setting the tone, inviting the right participants and establishing an effective structure.
  • Review steps for proper vendor management post-negotiation to ensure savings are achieved.
2:30 – 2:45 pm

Break

 

2:45 – 3:15 pm

Innovation Cells

NASPO’s Annual Conference “Legacy of Excellence” is bringing together passionate, creative and dedicated state procurement professionals to share information, latest trends and innovations. Throughout the conference, participants will gather in small groups to reflect on desired conference outcomes, share ideas and observations from the conference experience and sessions attended to help set the course for future innovation.

3:15 – 3:30 pm

Refreshment Break

 

3:30 – 5:00 pm

NASPO Cares - Bicycle Build Off

Join with Can you imagine growing-up without ever having the opportunity to ride your own bike? A bike is so much more than just a mode of transportation. It is piece of your childhood and something that every kid should have the opportunity to experience. Though the NASPO Cares Bicycle Build Off, conference participants will give kids the chance to experience life the way it should be.

The event will partner with Tampa Bay Rough Riders, an organization that each year helps with children throughout the community in many different ways. The Rough Riders will attend the event towards the end to meet participants, talk about their organization and accept the bikes for donation.

5:00 pm

Dinner on your own

 

Wednesday, September 13

7:15 – 8:00 am

Breakfast

 

7:15 – 8:00 am

Breakfast with the Board

For all invited Life & Honorary members, join NASPO’s Board of Directors for a celebration of the Legacy of Excellence you’ve helped build for the organization and to learn more about the vision for the future.

7:15 am – 12:00 pm

Member Services Booth

Visit NASPO staff throughout the conference in this dedicated space to answer questions, pick up resources and learn more about your association.

8:15 – 9:45 am

eProcurement: Choose Your Own Adventure

The development, implementation and ongoing use of an eProcurement or ERP system for state government is certainly an adventure! Through a series of interactive scenarios, this session will highlight the various concerns, questions and issues that arise in the life cycle of eProcurement, demonstrating how the critical decision points at each phase can make or break outcomes for the state.

Learning Outcomes:

  • Simulate major decision points in the process of soliciting, implementing and using an eProcurement or ERP system.
  • Evaluate the best course of action at each step in the process, selecting next steps based on group consensus.
  • Analyze the results of each decision point and identify how those lessons can be applied to the state’s current eProcurement context.
9:45 – 10:00 am

Break

 

10:00 - 10:45 am

Membership Engagement Breakout - Leveraging NASPO Benefits

NASPO membership provides numerous ongoing opportunities to enhance state procurement practices. Join in an interactive discussion of NASPO benefits, highlighting the resources available to address the Top Ten Priorities for state procurement.

Learning Outcomes:

  • Identify the NASPO benefits and opportunities most important to addressing immediate procurement or leadership needs for the state.
  • Establish a plan for utilization of NASPO benefits and resources in support of day-to-day procurement activities.
10:00 - 10:45 am

Membership Engagement Breakout - Training and Professional Development Roundtable

Professionalization of the procurement workforce has been a major priority for state procurement for the past several years. Help Procurement U continue to grow and evolve to meet your ongoing needs for training and professional development through this interactive discussion.

Learning Outcomes:

  • Outline the most important training needs and identify critical competencies required for future procurement professionals.
  • Brainstorm ideas for future training topics to be provided to state government through Procurement U.
10:00 - 10:45 am

Membership Engagement Breakout - Brainstorming the Cooperative Procurement Process

Take this opportunity to join a discussion regarding NASPO ValuePoint, your cooperative purchasing organization. Help improve the cooperative by identifying barriers that prevent states from signing on to use ValuePoint contracts, such as issues in the terms and conditions, specifications, or the solicitation and award process. Does the current ValuePoint process work for your state? This is your chance to offer suggestions to improve existing cooperative contracts and discuss suggestions for new portfolios in order to achieve better outcomes. Is there a better way to attract subject matter experts and procurement professionals with expertise and experience in the areas we contract? Would consultant help with development of specifications/terms and in evaluation/award be beneficial? (We have consultants working with sourcing teams on some projects.) How can we attract more participation from local, regional, and state suppliers? This is an excellent session for anyone interested in improving NASPO’s purchasing cooperative in order to accommodate your needs.

Learning Outcomes:

  • Interact and engage with other state CPOs and NASPO ValuePoint representatives interested in improving your cooperative.
  • Identify impediments that prevent states from using ValuePoint contracts and suggest improvements to address them.
  • Identify opportunities for new contract portfolios states need.
11:00 am – 12:00 pm

From Knowledge to Practice and Beyond: Learning from Great Procurement Teams

Procurement teams are the lifeblood of organizations and laboratories for learning. This interactive session will share stories about creative learning approaches that illuminate current thinking about effective training. The session will help point the way towards strategies for on-boarding, sell-managed learning, mentoring and staff professional development.

Learning Outcomes:

  • Identify successful and creative approaches for staff onboarding and development.
  • Reflect on success stories and lessons learned from public sector innovation.
  • Strategize professional development opportunities for talented staff.
12:00 – 1:30 pm

Lunch on your own

 

12:00 – 1:30 pm

Board of Directors Luncheon and Orientation

Open only to NASPO Board of Directors.

1:30 – 2:00 pm

Innovation Cells

NASPO’s Annual Conference “Legacy of Excellence” is bringing together passionate, creative and dedicated state procurement professionals to share information, latest trends and innovations. Throughout the conference, participants will gather in small groups to reflect on desired conference outcomes, share ideas and observations from the conference experience and sessions attended to help set the course for future innovation.

2:00 – 2:15 pm

Break

 

2:15 - 3:30 pm

Closing Session and Keynote Address - The Storyteller’s Secret: How Narrative Intelligence can Transform your Organization

Jason Allen Ashlock
Want to elevate efficiency, increase buy-in from stakeholders, and decrease frustration upstream and down? Build a team of master storytellers. Blockbuster films, timeless literature, memorable journalism, and the funniest jokes— they're all powered by the same fuel: masterful stories.

That same narrative power is central to the most dynamic teams and the most innovative organizations, all of whom have uncovered a single secret: all effective communication is simply good storytelling.

The fast-paced, inventive keynote helps to build the capacity to understand how stories work, how they're built, and why they stick. Participants will be handed tools used by the greatest storytellers of our time, equipping them to transform communications practices, graduating them from clumsy to focused, from random to intentional, from scattered to purposeful.

6:30 – 7:30 pm

Reception

Open to all conference attendees and guests.

7:30 – 9:30 pm

State Dinner

Open to all conference attendees and guests.


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